Summer Volunteer, Outreach and Programming Coordinator

Posting Date: May 12, 2014

The PositionSummer Volunteer, Outreach and Programming Coordinator

Start DateJune 2, 2014

End DateSeptember 21, 2014

Term Position: part-time (20 hours per week)


• OPIRG is a unionized workplace, and this job will be a unionized
position with CUPE 1281

• Salary: $20.90 per hour

• Progressive unionized work environment
• Dental and health plan


• Experience in organizing with social justice oriented campaign, groups, and/or organizations.

• Exemplary organizational and time management skills
• Strong inter-personal and communications skills
• Proven ability to be highly motivated, self-directed, flexible and adapt quickly to new and challenging situations

• Strive in a team environment while working under the direction of a volunteer board of directors
• Ability to work under pressure, multi-task and meet deadlines
• Knowledge of, and experience with, social and environmental justice issues
• Familiarity with the working environment of non-profit organizations
• Knowledge of Carleton University campus and local NGOs, social and environmental organizations and community organizations is an asset

•  Knowledge and experience working within consensus-based decision making and anti-oppressive frameworks

• Some post-secondary education

The Organization

OPIRG-Carleton is a student-funded and directed organization with a mandate to support research, education and action on environmental and social justice issues. The organization is governed by a volunteer Board of Directors who constitutes the direct employer of all staff. OPIRG-Carleton endeavors to foster a non-hierarchical working environment by following consensus decision-making processes. OPIRG-Carleton strives to be an anti-oppressive working environment.

Location and accessibility notice

OPIRG-Carleton is located on the 3rd floor of University Centre, Carleton University, Room 326. We regret that the OPIRG-Carleton office is not currently accessible. There is a set of stairs leading to the office space.   

The Position

This position is a temporary 4-month Term contract spanning from June 2, 2014 until September 21, 2014. There is a possibility of extension, but Term Employees may not grieve termination of employment at the end of the 4-month contract. Given the short nature of this contract, programming (particularly Radical Frosh) will be prioritized. The position is for 20 hours per week.

Radical Frosh Week (also known as Disorientation Week) is an alternative orientation week organized by OPIRG-Carleton. Radical Frosh Week aims at promoting social and environmental justice through a week of workshops, speakers events, arts projects and/or shows, various trainings, and other creative programming ideas. OPIRG-Carleton hopes to make the organization visible to all Carleton students and community members through these programming and outreach activities of Radical Frosh Week.   

Programming and outreach are staples in OPIRG’s work and closely connected to volunteer activity. As such, volunteers are integral to OPIRG-Carleton's ability to meet its mandate. The Board of Directors may articulate specific objectives and responsibilities that fall under the categories in work plans. The Board of Directors offers direction to programming initiatives at regular Board meetings through a consensus-based decision making process. Staff members are involved in this process and may submit programming ideas and proposals to the Board. In this capacity, staff help facilitate organizational programming and vision. Additional responsibilities may also be added in the work plans within the confines of the Collective Agreement governing the relationship between the employer and bargaining unit members.

This is a unionized part-time Term Employment position. OPIRG-Carleton staff are members of the Canadian Union of Public Employees (CUPE) Local 1281.



  • Plan, organize, and coordinate OPIRG-Carleton Radical Frosh Week with input from The OPIRG-Carleton Board of Directors, staff, and volunteers. 
  • Network with other campus  and community based groups (such as the Graduate Students Association, the Carleton Undergraduate Students Association and other campus based groups and organizations) to co-coordinate Radical Frosh Week activities and programming events.
  • Assist board in annual programming, particularly around tabling events to promote OPIRG, trainings, and other areas identified by the board.
  • Assist with logistics related to events such as room booking, arranging equipment, publicizing events, event evaluation and other coordination logistics.


  • Recruiting volunteers for Radical Frosh.
  • Volunteer Coordination: recruitment, orientation, placement, training, supervision and appreciation of volunteers.
  • Maintain volunteer database
  • Support, evaluation and appreciation of volunteers.

Outreach and Communication:

  • To promote OPIRG-Carleton Radical Frosh Week, as well as OPIRG and its mandate, working groups, volunteers or communication about OPIRG events and programming:
    • produce outreach materials (e.g. pamphlets, posters, press releases, newsletter, radio),
    • Booking speakers, workshop facilitators, rooms and venues for Radical Frosh activities and programming.
  • Network and collaborate with campus and community groups on common issues.
  • Basic website maintenance as well as use of social media and e-letters as directed.
  • Maintaining OPIRG-Carleton's Weekly Newsletter and mailing lists.
  • Respond to the needs of volunteers, members and other visitors to the office.

General Duties:

  • Attend board meetings, staff meetings, relevant working group and committee meetings.
  • Assist in policy and planning as required and appropriate.
  • Use consensus process and practicing anti-oppressive policies.
  • Submit timely documentation of work completed via staff reports;
  • Communicate with the employer on regular basis;
  • Participate with other staff and volunteers in the maintenance of regular office hours, cleaning, maintenance, and improvements;
  • Participate in general communications (mail, phone, fax, email) and organizational networking as required and/or appropriate;
  • Participate in regular staff meetings, performance reviews, and work plan development;
  • Acquire training for professional development as appropriate and/or required.
  • Support and assist staff  & Board of Directors in fundraising/programming/coalitions as appropriate and/or required (e.g. Speakers Tours, Demonstrations, Radical Frosh activities, etc.);
  • Participate in programming to meet organizational anti-oppression/anti-racism goals as required and/or appropriate.
  • Participate in provincial network and staff meetings if possible and appropriate.

The Role of Staff

OPIRG-Carleton has a high turnover of volunteers and staff provide continuity and stability in this ever-changing organization. They carry out critical basic tasks that maintain the integrity of the organization, assist volunteers in their activism, provide connections to other activists and their organizations, and facilitate the development of solutions to internal structural deficiencies. They have an awareness of and interest in issues relating to racism, sexism, homophobia, classism, anti-Semitism, ableism and other forms of discrimination, and the ability to work with people from a wide variety of backgrounds. OPIRG-Carleton staff are members of the Canadian Union of Public Employees (CUPE) Local 1281.

The work environment has little day-to-day supervision.  The volunteer, outreach and programming coordinator works co-operatively with other staff to ensure the goals of the organization and position are met.

*** OPIRG-Carleton welcomes the contributions that individuals from marginalized communities and groups bring to our organization, and invites Indigenous peoples, people of colour, women, queer and/or trans people, single parents, members of ethnic minorities, immigrants and people with disabilities to apply. We encourage applicants to describe the contributions and experiences they, as individuals who identify with marginalized communities, would bring to the OPIRG organization in their cover letter All applicants are asked for a brief statement on their views of power and oppression ***                                                   

Method of applying for the position: 

Please send applications (including a resume, cover letter, and statement on your understanding of power and oppression via email to the hiring committee:

 The deadline for applying is: 4:00 PM Eastern Time, May 26th, 2014

 The hiring committee will contact the most qualified applicants for an interview shortly after the applications' deadline.



Posted on May 12, 2014 .