Job Posting: Part-time Volunteer, Outreach and Programming Coordinator (Contract)
The Ontario Public Interest Research Group – Carleton (OPIRG-Carleton) is seeking applications for a Volunteer, Outreach and Programming Coordinator. This is a part-time contract position for 21-24 hours per week. The desired start date is August 22, 2016 with the final date of employment scheduled as May 19, 2017.
OPIRG-Carleton is a student funded and directed organization with a mandate to support research, education, and action on environmental and social justice issues. OPIRG-Carleton employs consensus decision-making processes and endeavours to foster a non-hierarchical and an anti-oppressive working environment.
The organization has a high turnover of volunteers and staff provide continuity and stability in this ever-changing organization. They carry out critical support work that maintains the integrity of the organization, assist volunteers in their social justice work, and provide connections to other activists and organizations. They have an awareness of and interest in issues relating to combating racism, sexism, homophobia, classism, ableism and other forms of discrimination, and the ability to work with people from a wide variety of backgrounds.
OPIRG-Carleton is a small office environment so staff work in close proximity to one and other in a space that is shared with volunteers. The work environment has little day-to-day supervision. The Volunteer, Outreach and Programming Coordinator works collaboratively with other staff and the Board of Directors to ensure the goals of the organization are met.
Volunteers are integral to OPIRG-Carleton's ability to meet its mandate. Outreach and programming are staples in OPIRG’s work and closely connected to volunteer activity. The Board of Directors may articulate specific objectives and responsibilities that fall under the categories in work plans. The Board of Directors develops and approves work plans from time to time. Staff may be involved in this process. Additional responsibilities may also be added in the work plans within the confines of the Collective Agreement governing the relationship between the employer and bargaining unit members.
Volunteer and Working Group Coordination:
- Volunteer Coordination: recruitment, orientation, placement, training, supervision and appreciation of volunteers.
- Maintain volunteer database
- Assist in the coordination of Working Groups with a particular focus on the Working Group approval process, meeting training requirements of OPIRG and needs of the group, and ongoing communication between OPIRG and working groups.
- Support, evaluation and appreciation of volunteers/working groups.
- Evaluation of current policies and practices as they relate to working groups and volunteers as well as improving existing or creating new policies and practices as needed.
Outreach and Communication:
- With an interest in promoting OPIRG, its mandate, working groups, volunteers or communication about OPIRG events and programming: produce outreach materials (e.g. pamphlets, posters, press releases, newsletter, radio).
- Network and collaborate with campus and community groups on common issues.
- Basic website maintenance as well as use of social media and e-letters as directed.
- Respond to the needs of volunteers, members and other visitors to the office.
- Assist board in annual programming, particularly around tabling events to promote OPIRG, trainings, and other areas identified by the board.
- Assist with logistics related to events such as room booking, arranging equipment, publicizing events, event evaluation and other coordination logistics.
- Participate in programming to meet organizational anti-oppression/anti-racism goals as required and/or appropriate.
- Support and assist staff & Board of Directors in fundraising/programming/coalitions as appropriate and/or required (e.g. Speakers Tours, Demonstrations, Radical Frosh activities, etc.).
- Use consensus process and practice anti-oppressive policies.
- Participate in general communications (mail, phone, fax, email) and organizational networking as required and/or appropriate.
- Assist in policy and planning as required and appropriate.
- Participate in provincial network and staff meetings if possible and appropriate.
- Participate with other staff and volunteers in the maintenance of regular office hours, cleaning, maintenance, and improvements.
- Attend board and staff meetings, relevant working group and committee meetings.
- Communicate with the employer on regular basis and attend meetings when required.
- Submit timely documentation of work completed via staff reports.
- Participate in regular staff meetings, performance reviews, and work plan development.
- Acquire training for professional development as appropriate and/or required
- Experience working with and coordinating volunteers
- Exemplary organizational, administrative and time management skills
- Strong inter-personal and communications skills
- Proven ability to be highly motivated, self-directed, flexible and adapt quickly to new and challenging situations, but also able to work and strive in a team environment while working under the direction of a volunteer board of directors
- Ability to work under pressure, multi-task and meet deadlines
- Knowledge of, and experience with social and environmental justice issues
- Familiarity with the working environment of non-profit organizations
- Knowledge of Carleton University campus and local NGOs, social and environmental organizations and community organizations is an asset
Terms of employment
Salary: $22.09/hr plus health and dental benefits coverage and competitive collective agreement.
Hours of work: 21-24 hours/week, office hours 3-4 days a week (generally Monday through Thursday between 10am and 4pm), plus occasional evening and weekend meetings and events.
Ideal Start Date: Monday, August 22, 2016
Staff are supervised by and responsible to a volunteer Board of Directors and unionized under CUPE Local 1281, with a 6 month probationary period.
OPIRG welcomes the contributions that individuals from marginalized communities bring to our organization, and invites aboriginal people, people of colour, poor and working class people and those on social assistance, women, gays, lesbians, bisexuals, queer-oriented people; transgender, transsexual, intersex and two-spirit people; single parents, members of ethnic minorities, immigrants, people from non-academic backgrounds and people with disabilities to apply. We encourage applicants to describe the contributions and experiences they would bring to the OPIRG organization in their cover letter. All applicants are asked for a brief statement on their views of power and oppression.
Only those invited for an interview will be contacted. Interviews will be conducted during the first week of August.
We regret that the OPIRG office is not currently wheelchair accessible.
DEADLINE for applications: Monday, July 18, 2016 at 5:00pm.
Please submit ALL of the following documents to be considered as a candidate:
1) Cover letter explaining how you meet each of the qualifications
3) a 3-4 paragraph statement explaining your understanding of power and oppression in our society, as it relates to yourself, and the work environment
Hiring Committee – OPIRG-Carleton
326 UniCentre, Carleton University
1125 Colonel By Drive
Ottawa ON K1S 5B6
Fax: (613) 520-2757 ext. 2
If submitting by email, please include all documents as a single pdf file and send to: email@example.com.